Trinity Reformed Church Administrative Assistant (Huntsville)Trinity Reformed Kirk

We're looking for a candidate with the following characteristics and skills to serve as the primary administrative assistant for Trinity Reformed Church (CREC) in Huntsville, Alabama.

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High integrity: Secretaries know a lot of the church business, much of which is sensitive information. The church secretary needs to understand it is inappropriate to share these details with his/her friends and family. The secretary will learn a lot of personal information about church members that they are not free to share with others. They need to be trustworthy with financial matters.

Self-motivated: The secretary will not have specific oversight on a day-to-day basis, so they will need to be trusted to accomplish their weekly duties without hand holding. They will have to carry out many of their tasks in a self-directed way and be good with details.

Representative of the church: As the secretary of the church this person will be a direct representative of the church to many people on many matters. As such, the behavior and demeanor of the secretary needs to be joyful, patient, and servant-minded.

Must be a a member (or be willing to become a member) of Trinity Reformed Church

SKILLS:

Email Management \& Organization: Efficiently handle and structure high volumes of email communication to maintain organization and ensure timely responses.

Spreadsheet Proficiency: Skillfully creating, managing data in spreadsheets for accurate record-keeping and reporting.

Basic Graphic Design: Capable of producing simple, visually appealing graphics to support communications and presentations.

Quick Software Adaptability: Able to learn and effectively using new software tools to enhance 

Event Planning: Planning and coordinating events or gatherings with attention to detail and logistical efficiency.

Mobile Operations: Capable of working effectively in a mobile environment, untethered from a desk, to maintain productivity on the go.

DUTIES:

Sunday Prep: Ensure all materials and logistics are prepared for Sunday services, including bulletins, baptism coordination, communion supplies, manage TRC lost and found etc.

Membership: Maintain and update membership records, ensuring accurate and confidential data management.

Sunday School: Support Sunday School programs by organizing materials, schedules, and communication with teachers. Take primary responsibility for overseeing children Sunday School.

Communication: Manage internal and external communication, including emails, newsletters, TRC event calendar, and announcements.

Events: Coordinate facility access with host church. Assist in planning, coordinating, and executing church events, ensuring all details are handled efficiently for events as the TRC dance, Theology on Tap, etc.

Scheduling Hospitality for Guests: Coordinate and schedule hospitality arrangements for visiting guests and speakers.

Breeze Management: Oversee the church's Breeze database, ensuring accurate data entry and reporting.

Finance: Assist the bookkeeper with financial processes.

Printing: Manage printing needs for the church, including bulletins, announcements, and other materials.

Church Website: Update and maintain the church website, ensuring content is current and relevant.

Other: In addition to the duties listed below the secretary may receive a list of specific things throughout the week.

• Manage office operations, including scheduling, correspondence, and record-keeping.
• Coordinate projects and events, ensuring they run smoothly and efficiently.
• Communicate effectively with church members, staff, and external contacts.

• Proficiency in Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with church operations and procedures is a plus.

Trinity Reformed Kirk is a CREC church located in Huntsville/Madison, AL. Our mission is to honor God, love one another, and serve our city. We invite job seekers who align with our values to join our team.